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Updated: Jul 3

Getting Things Done, is a prominent task management system organized by productivity consultant David Allen.

Allen observes that our brains are much better at processing information than storing it. His GTD workflow explains how to dump the mental clutter into external system and then organize it so that you can focus on the right things at right times.

“Getting Things Done” (GTD) method can be used if

  • You have several things you need to maintain track of

  • You are bothered about skipping small details

  • Need to manage multiple roles in your job and life

  • You are launching plenty of projects but having distress completing them

The GTD method is envisioned of five simple methods to organize the mess in your mind and get things done:

  • Capture Everything : Capture anything that strikes your psyche. Nothing is too complicated or easy!

Example: Whenever a new task comes to mind, make it a habit to immediately add it to your Inbox or to any To Do List.

  • Clarify : Process what seems obvious and easy to take action. Decide if an item is an important project and on the next action, or reference.


  • If he item will take less than 2 minutes, complete it right away.

  • If item can be delegated, assign the task to someone else.

  • If it’s a non-actionable reference item (eg, a file, document, article, contact information etc.) that you’ll need to come back to later, file it away in a separate reference project or attach it to the comments of the relevant task or project.

  • If the item needs to be done at a specific date and/or time, give the task a due date.

  • If the task is no longer needed or actionable, delete it.

  • Organize : Put everything into the ideal niche. Allocate time to designate projects to other people. Organize the tasks based on Project, Time and Context.

Example: Once a work is sorted remove it from inbox, if it needs more processing then give attention.

  • Review : Repeatedly look over, update, and modify your schedules.

Example: Go through your projects and analyse what is needed and what has to be eliminated.

  • Engage : Get to work on the important stuff.

Example: Define what is important and which task has to be given priority and then solve it.

While GTD requires an upfront undertaking in time and energy to set up, it settles with compatible use. You’ll no longer bother about skipping a deadline or forfeiting a significant task. Rather, you’ll be able to respond to incoming information calmly and prioritize your time confidently.

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